1. PERSON IN CHARGE

We are in charge of processing your personal information on this website.。

2. WHAT DATA DO WE COLLECT?

We collect the following categories of your personal information:

[Customers personal information]

  ·  Basic personal information to identify and contact customers, including name, gender, date of birth, email address, phone number, FAX number, residential address, company name, department customers belong to, title, and name of educational institution if customers are a student;
  ·  Details of customers’ inquiries and subsequent interaction with us; and
  ·  Other personal information that we collect to achieve the goal stated in section 4.

[Personal information on officers and employees]

  ·  name, date of birth, gender, residential address, phone number, email address, face photo, family composition, income, property information such as account numbers, passport information, health insurance card information, driver’s license information, employee number, department/qualifications/title/career of the employer, performance review, information about health insurance, questionnaire information, and other personal information that we collect to achieve the goal stated in section 4.

[Personal information on applicants for recruitment]

  ·  name, date of birth, gender, residential address, phone number, email address, face photo, family composition, residence status information, passport information, qualifications, educational background, career, title, duties, and other personal information that we collect to achieve the goal stated in section 4.

3. HOW DO WE COLLECT YOUR PERSONAL INFORMATION AND WHAT IS THE RESULT OF YOU NOT PROVIDING PERSONAL INFORMATION, ETC.?

We collect your personal information directly from you in a variety of contexts, including:
  ·  When you enter into contracts with us;
  ·  When you make inquiries;
  ·  When you interact with our website;
  ·  When you register to attend exhibitions of our products, other marketing events, or recruiting events; and
  ·  When you provide personal information to us directly.
We may also indirectly collect personal information from third parties. There may be circumstances in which your provision of personal information to us is required, including where it is necessary to enter into and perform agreements with us and where it is pursuant to obligations under applicable laws or regulations. If you do not provide us with information that is so required or the information that you provide to us is inaccurate, it is possible that you will not be able to use the website’s services, including making inquiries and registration to our events.

4. PURPOSE

We process your personal information described above for the following purposes (Within the scope necessary for each purpose, including provision to respective recipients in section 9 below.): 　　　　　　　　　　　　　　　　　　　　　　　

[Customers’ personal information]

  ·  Operating sales and marketing activities (including marketing activities using analysis of your interests, preferences and needs);
  ·  Processing customers’ transaction;
  ·  Operating our supply chain management;
  ·  Improving the quality of our products, services, and contents of our website;
  ·  Developing (including planning and development using analysis of customers’ interests, preferences and needs) our new products and services;
  ·  Responding to customers’ inquiries;
  ·  Detecting, investigating and/or preventing unauthorized, fraudulent or illegal activity; and
  ·  Exercising our rights or fulfilling our obligations; and
  ·  Exercising our legitimate business. 　　　　　　　　　　　　　　　　　　　　　　　

[Personal information on officers and employees ]

  ·  Business communication, personnel changes, evaluation of personnel, provision of welfare benefits, education and training;
  ·  Exercising our rights or fulfilling our obligations; and
  ·  Exercising our legitimate business. 　　　　　　　　　　　　　　　　　　　　　　　

　　　　　　　　　　　　　　　　　　　　　　

[Personal information on applicants for recruitment selection]

  ·  Announcement of events and provision of information related to our recruitment activities, and liaison to applicants;
  ·  Information management for applicants and processing recruitment selection;
  ·  Evaluation of candidates for recruitment;
  ·  Analysis and other activities to improve our recruitment activities;
  ·  Employment procedures, providing event information, and personnel management after employment;
  ·  Exercising our rights or fulfilling our obligations; and
  ·  Exercising our legitimate business. 　　　　　　　　　　　　　　　　　　　　　　　

5. SENSITIVE PERSONAL INFORMATION

We usually don’t collect sensitive categories of your personal information (e.g., racial or ethnic origin, religious or philosophical beliefs, health data), as defined under applicable data protection laws and regulations. If we cannot avoid collecting sensitive categories of your personal information, we will take the necessary measures according to applicable laws and regulations to obtain consent, etc. from you. 　　　　　　　　　　　　　　　　　　　　　　　

6. PERSONAL INFORMATION OF CHILDREN

We usually don’t collect personal information for persons under the age of 16(except when acquired as employee family information). If we need to collect the personal information of a child, we will take the necessary measures according to applicable laws and regulations such as obtaining the consent of the parent or legal guardian. 　　　　　　　　　　　　　　　　　　　　　　　

7. COOKIES, etc.

Cookie is a small text file that our website sends to your terminal device for the purpose of keeping certain records. Local storage is likewise structured such that information is stored on your terminal’s browsers in order to keep certain records. We may use cookies and similar technologies for the operation and security of our website and related systems. Such technologies are used to prevent unauthorized use and ensure the proper operation of our systems, and are not used for behavioral analysis, website analytics, or advertising purposes. Where applicable laws and regulations require us to obtain your consent to our setting cookies, etc., we request you to provide such consent. 　　　　　　　　　　　　　　　　　　　　　　　

8. RETENTION (how long do we retain your personal information?)

We retain your personal information described above as long as it is necessary for the purposes described above and consistent with applicable laws and regulations. In order to determine the appropriate term for the retention of personal information, we will give consideration to the volume, nature, and confidentiality of the personal information, the potential risk of damage from improper use or disclosure of the personal information, the purposes of us processing the personal information and whether those purposes can be achieved in another way, and the applicable legal requirements. We destroy or delete your personal information collected when we no longer need it, in accordance with applicable data protection laws and our established procedures. 　　　　　　　　　　　　　　　　　　　　　　　

　　　　　　　　　　　　　　　　　　　　　　　

9. DISCLOSURE (who do we share your personal information with?)

As shown in the table below, we disclose certain categories of your personal information in so far as necessary for the purposes described above to the respective recipients.
　　　　　　　　　　　　　　　　　　　　　　　

　　

Where the respective recipients are data processors who process data on behalf of us, we make sure that such data processors have in place appropriate data protection measures by virtue of data processing contracts between such processors and us in compliance with applicable data protection laws. We may share your personal information with third parties in the following circumstances: 　　　　　　　　　　　　　　　　　　　　　　　

  ·  Sharing personal information in connection with the transfer of all or part of our assets, including the sale, merger, acquisition;
  ·  Sharing personal information when required by law or government orders;
  ·  Sharing personal information with third parties when necessary to protect the life, body, or property of us, you, or third parties, as permitted by applicable data protection regulations;
  ·  Sharing personal information with your consent: and
  ·  Sharing personal information in other cases permitted by applicable data protection regulations. 　　　　　　　　　　　　　　　　　　　　　　　

10. CROSS BORDER DATA TRANSFER

We may transfer personal information to countries outside Japan, including the United States and countries where the Group Companies are located. In this case, we request you to give us consent thereto, or otherwise take appropriate data protection measures as required by applicable data protection laws. 　　　　　　　　　　　　　　　　　　　　　　　

11. HOW DO WE KEEP SECURITY OF YOUR DATA?

We appoint a Chief Information Security Officer , keep personal information accurate and up to date, and take reasonable measures to protect your personal information from loss, misuse and unauthorized access, disclosure, alteration and destruction. We establish internal rules for processing personal information, ensure our employees, including directors, officers, full-time and part-time employees, and temporary workers, and other relevant personnel are informed of the rules, and implement, maintain and continuously update the rules. 　　　　　　　　　　　　　　　　　　　　　　　

12. YOUR LEGAL RIGHTS

Provided that certain conditions provided by the applicable data protection regulations are met, you have certain rights permitted by applicable data protection regulations with your personal information as set out in applicable data protection laws. The examples of such legal rights are:   ·  Right to access – You have the rights to make an inquiry, to review and to request us for copies of your personal information we hold;
  ·  Right to rectification – You have the right to request us to correct any of your personal information we hold which you believe is inaccurate. You also have the right to request us to complete your personal information we hold which you believe is incomplete;
  ·  Right to erasure – You have the right to request that we erase your personal information, under certain conditions;
  ·  Right to restrict processing – You have the right to request that we restrict the processing of your personal information, under certain conditions.
  ·  Right to object to processing – You have the right to object to our processing of your personal information, under certain conditions.
  ·  Right to withdraw consent – You have the right to withdraw your consent where the legal basis for the handling of your personal information is consent. When you have withdrawn your consent, the effect of treatment performed prior to your withdrawal of consent is not impacted.
  ·  Right to data portability – You have the right to require to transmit the personal information to third parties, in a structured, commonly used and machine-readable format.
  ·  Right not to be the subject of automated individual decision-making – You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.
If you make such request, we will respond to your request within a reasonable time period as set out in applicable data protection laws. If you would like to exercise any of these rights, or if you have any inquiries about your rights, please contact us using the contact information in section 14 below. 　　　　　　　　　　　　　　　　　　　　　　　

13. COMPLAINT

You have the right to make complaints about processing of personal information by us to the supervisory authority concerned directly. 　　　　　　　　　　　　　　　　　　　　　　　

14. INQUIRY

For further information and inquiry, please contact:
Corporate Management Dept., General Promotion Headquarters Div., Mitsubishi Materials Electronic Chemicals Co., Ltd.
TEL: 81-18-864-6011
Inquiry form URL : https://www.mmc-ec.co.jp/eng/engform/ 　　　　　　　　　　　　　　　　　　　　　　　

15. AMENDMENT OF THIS POLICY

We may amend this policy (including its appendix(cies)) as necessary. If we amend this policy, we will post the amended version on the Website. Where notification to data subjects, obtaining consent, or any other procedure is required under applicable laws and regulations, we will carry out the required procedure in accordance with such laws and regulations.